Front Desk Administrative Assistant-Georgia
Bainbridge, GA Bainbridge, GA Full-time Full-time Up to $50,000 a year Up to $50,000 a year 3 days ago 3 days ago 3 days ago Do you want to take control of your surroundings? Do you want to be first point of contact and help set the tone? Apply Now and bring your confidence and passion to the Front Desk Admin Team to sharpen your organization, efficiency, multitasking skills and start earning a total compensation of up to 50k per year including Benefits!!! Come join a winning team in wood component manufacturing top quality Roof Trusses, Floor Trusses, EZ Wall Panels where team members demonstrate our core values of Ownership, Passion, Honesty, and Respect.
Employee Benefits include:
Health Insurance Company Stock Dental Insurance Paid Time Off & Holidays Vision Insurance Referral Bonus Programs 401(K)
matching Tuition Reimbursement Essential duties Greet and assist customers, visitors, vendors, employees, and applicants.
Maintain a general level of safety and security by monitoring the front parking lot and main entrance to the lobby.
Answer multi-line phone system and transfer calls to the corresponding person(s), taking messages; answer routine questions according to established guidelines.
Retrieve voicemails and forward to appropriate personnel or follow-up phone call as needed.
Retrieve and routing incoming faxes and correspondence as needed.
Preparing, shipping, receiving, and distributing of packages and mail.
Prepare communications, such as memos, emails, invoices, reports, and other correspondence to internal and external personnel.
Maintain communication with housekeeping and the maintenance department to ensure the office building is cleaned and repairs are scheduled as needed.
Duties such as organizing, filing, typing, copying, collating, binding, scanning, laminating, creating memo correspondence and other documents when necessary.
Create and maintain filing systems, both electronic and physical Maintains office and breakroom supplies inventory, checking inventory while anticipating needed supplies, and placing and expediting orders for supplies.
Restocking the breakroom, conference rooms, supply closets and cabinets, copy room, and restrooms.
Running various errands (post office, bank, lunch, etc.
) Managing the Bids email:
entering bid logins, typing proposals, and ensuring proposals are sent to appropriate personnel.
Filing, inputting, retrieving, and contacting customers with bids and bid information.
Inform customers of our company policies regarding bidding information as needed.
Evaluate all potential bids using A-1's bidding guidelines and respond accordingly.
Provides administrative support to ensure efficient operation of the office as needed.
Other duties as required.
No supervisory responsibilities.
Required Skills, Competencies, and Personal Attributes Excellent verbal and written communication skills Ability to work with a wide range of personalities and levels of expertise Attention to detail Multitasking abilities Organization Professionalism Inventory control Reporting skills Knowledge of appropriate software including Microsoft Suite and Adobe Acrobat.
Working knowledge of office equipment, like computers, printers, and fax machines Ability to learn basic computer skills as needed.
Must have at least 3-5 years of solid front desk and administration experience.
Work Environment:
Time is spent primarily sitting/standing/walking in a climate-controlled office environment or shared office space.
Physical Demands:
Specific duties, such as moving packages and supplies, will require the employee to walk up and down the stairs and lift or carry packages up to 30 pounds as needed, often several times a day.
Crouching and reaching for items will also be required.
Position Type and Expected Hours of Work:
Full-Time, non-exempt position Day Shift 7 AM-5 PM.
Estimated Salary: $20 to $28 per hour based on qualifications.
Employee Benefits include:
Health Insurance Company Stock Dental Insurance Paid Time Off & Holidays Vision Insurance Referral Bonus Programs 401(K)
matching Tuition Reimbursement Essential duties Greet and assist customers, visitors, vendors, employees, and applicants.
Maintain a general level of safety and security by monitoring the front parking lot and main entrance to the lobby.
Answer multi-line phone system and transfer calls to the corresponding person(s), taking messages; answer routine questions according to established guidelines.
Retrieve voicemails and forward to appropriate personnel or follow-up phone call as needed.
Retrieve and routing incoming faxes and correspondence as needed.
Preparing, shipping, receiving, and distributing of packages and mail.
Prepare communications, such as memos, emails, invoices, reports, and other correspondence to internal and external personnel.
Maintain communication with housekeeping and the maintenance department to ensure the office building is cleaned and repairs are scheduled as needed.
Duties such as organizing, filing, typing, copying, collating, binding, scanning, laminating, creating memo correspondence and other documents when necessary.
Create and maintain filing systems, both electronic and physical Maintains office and breakroom supplies inventory, checking inventory while anticipating needed supplies, and placing and expediting orders for supplies.
Restocking the breakroom, conference rooms, supply closets and cabinets, copy room, and restrooms.
Running various errands (post office, bank, lunch, etc.
) Managing the Bids email:
entering bid logins, typing proposals, and ensuring proposals are sent to appropriate personnel.
Filing, inputting, retrieving, and contacting customers with bids and bid information.
Inform customers of our company policies regarding bidding information as needed.
Evaluate all potential bids using A-1's bidding guidelines and respond accordingly.
Provides administrative support to ensure efficient operation of the office as needed.
Other duties as required.
No supervisory responsibilities.
Required Skills, Competencies, and Personal Attributes Excellent verbal and written communication skills Ability to work with a wide range of personalities and levels of expertise Attention to detail Multitasking abilities Organization Professionalism Inventory control Reporting skills Knowledge of appropriate software including Microsoft Suite and Adobe Acrobat.
Working knowledge of office equipment, like computers, printers, and fax machines Ability to learn basic computer skills as needed.
Must have at least 3-5 years of solid front desk and administration experience.
Work Environment:
Time is spent primarily sitting/standing/walking in a climate-controlled office environment or shared office space.
Physical Demands:
Specific duties, such as moving packages and supplies, will require the employee to walk up and down the stairs and lift or carry packages up to 30 pounds as needed, often several times a day.
Crouching and reaching for items will also be required.
Position Type and Expected Hours of Work:
Full-Time, non-exempt position Day Shift 7 AM-5 PM.
Estimated Salary: $20 to $28 per hour based on qualifications.
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